KVKK notice

This notice is given under Article 10 of Law No. 6698 on the Protection of Personal Data (“KVKK”) and the Communiqué on the Procedures and Principles to be Followed in Fulfilling the Obligation to Inform. A Turkish version is available; if the two differ, the Turkish text prevails.

Data controller

Personal data we process

• Identity: name and surname.
• Contact: email address, phone number, company name.
• Customer transactions: requests, support tickets, project and contract details.
• Professional experience: CV, education and work history, and your answers when you apply for a job.
• Transaction security: IP address, browser information, server logs and sign-in records.
• Content sent to Omneth AI: messages, files and prompts you submit to our AI services.

Purposes and legal grounds

• Answering your messages and requests — our legitimate interest (KVKK Art. 5(2)(f)); where the request is about a contract, the establishment of a contract (Art. 5(2)(c)).
• Providing our services and performing contracts — establishment and performance of a contract (Art. 5(2)(c)).
• Evaluating job applications — establishment of an employment contract (Art. 5(2)(c)) and our legitimate interest (Art. 5(2)(f)). Our hiring team may use an AI-generated summary of your application; decisions are always made by people. Keeping your application for other roles after the process ends requires your explicit consent (Art. 5(1)), which you can withdraw at any time.
• Information security and preventing misuse — compliance with legal obligations (Art. 5(2)(ç)) and our legitimate interest (Art. 5(2)(f)).
• Accounting, invoicing and other legal duties — processing expressly provided for by law and compliance with legal obligations (Art. 5(2)(a) and (ç)).
• Establishing, exercising or defending legal claims — Art. 5(2)(e).

Method of collection

Personal data is collected electronically: through omneth.com and its services (support, careers, Omneth AI), by email and phone, and automatically in server logs when you visit our websites.

Transfers in Türkiye and abroad

We do not sell personal data. We transfer it only as far as necessary and in line with Articles 8 and 9 of KVKK, to:

• Hosting and email: our servers are operated by Hetzner Online GmbH in Germany; our websites and email are stored there.
• Omneth AI: when you use Omneth AI, your messages are processed on GPU servers we rent from RunPod, Inc. (United States).
• Authorities: public institutions and courts authorised by law, when legally required.
• Advisers: our accountants and lawyers, bound by confidentiality, where needed for legal obligations.

Transfers abroad are carried out under the safeguards set out in Article 9 of KVKK.

Retention

• Server logs: 14 days.
• Job applications: 12 months after submission, or earlier at your request.
• Messages and support requests: as long as needed to handle the matter and for the limitation periods that may apply.
• Accounting and contract records: for the periods required by law (for example ten years under the Turkish Commercial Code and tax laws).

After that, personal data is deleted, destroyed or anonymised.

Your rights (Article 11)

You have the right to:

• learn whether your personal data is processed;
• request information if it has been processed;
• learn the purpose of processing and whether it is used for that purpose;
• know the third parties in Türkiye or abroad to whom it is transferred;
• request correction if it is incomplete or inaccurate;
• request deletion or destruction under the conditions of Article 7;
• request that corrections, deletions or destructions be notified to the third parties it was transferred to;
• object to a result against you arising from analysis exclusively by automated systems;
• claim compensation if you suffer damage because of unlawful processing.

How to apply

Under the Communiqué on the Procedures and Principles of Application to the Data Controller, applications are made in Turkish and must include: your name and surname (and signature for written applications); your Turkish ID number, or for foreign nationals your nationality and passport or ID number; your residence or workplace address for notifications; your email address, phone or fax number if any; and the subject of your request. You can apply:

• in writing with a wet signature, delivered in person, through a notary or by registered mail to Cevizli Mah. Zühal Cad. A Ticari Blok Apt. No:46/50, Maltepe / İstanbul, Türkiye;
• by email to privacy@omneth.com or info@omneth.com from the email address you have previously given us and that is registered in our systems, or with a secure electronic or mobile signature.

You can use our application form. We answer free of charge within thirty days at the latest. If the request requires an additional cost, the fee in the tariff set by the Personal Data Protection Board may be charged.

Complaint to the Board

If your application is rejected, our answer is insufficient or we do not answer in time, you may complain to the Personal Data Protection Board within thirty days of learning our answer and in any case within sixty days of your application (KVKK Art. 14).